Happy New Year from Bob T. Monkey and rest of the Remember The Milk team! 🥳 Curious how much you got done with Remember The Milk this year? Bob’s been tracking your stats behind the scenes. Just log in to the web app, and we’ll tell you how many tasks you’ve completed. There’s also options to post your stats on social media, if you feel like sharing.
Bob T. Monkey joined in on our holiday decorating and has been carefully “organizing” the ornaments. (We’re still not sure why he put three baubles on the same branch, but he seems happy with it.)
It’s officially holiday time, so that means our Holiday Special is back! If you’re looking for a thoughtful gift, Bob has the perfect idea for you: the gift of Remember The Milk Pro.
From now through December 31, 2025, when you buy a Gift Pro account, we’ll add a little bonus to your account too:
1-year Gift Pro: get 3 months of Pro for yourself
2-year Gift Pro: get 6 months of Pro for yourself
When you purchase a Gift Pro account, we’ll give you a special gift code to give to the recipient (you can send it via email, or print out a handy gift card). All the gift recipient needs to do is enter their code at a special page, and the Pro account is theirs.
Organizing your lists is an important step to keep your information ready when you want it.
This week’s tip comes from gustavo.marins, who shares a simple way to keep a group of checklists within reach for reference.
I use Remember The Milk together with Evernote to manage various types of checklists — from movies to watch, gift ideas, wishlists, and books to read. Here’s how I make the most of this integration:
1. First things first – In RTM, click on “Integrations” at the bottom right corner of the screen. Then search for the Evernote integration and connect your account.
2. Create each checklist as a separate note in Evernote – I use Evernote’s checkbox feature to build structured lists. Each note represents a different checklist, such as:
- 🎬 Movies to Watch - 🎁 Gift Ideas - 📚 Books to Read - 💭 Wishlist - 💡 Creative Ideas
3. Link the note to a task in RTM automatically – I use Evernote’s reminder feature, which is the small bell icon located at the bottom of the note. When I click the bell and set a reminder — no need to choose a specific date or time — a task is automatically created in RTM with the same title. In RTM, this task will show a small elephant icon in the “Linked with” field, indicating it’s connected to the Evernote note. This makes it easy to jump back to the full checklist when needed.
4. Organize checklist tasks in a dedicated project – I place all these tasks in a project called “🗂️ Checklists”. The emoji helps visually distinguish it from other lists. I also mark this project as a favorite in RTM so it stays easily accessible and stands out in my sidebar.
5. Versatile and free! – This setup can be used for countless purposes! And best of all, you don’t need to be a Pro user — it showcases the versatility of RTM’s free version.
Thanks for sharing your tip, gustavo.marins! You’re our Tips & Tricks Tuesday winner this week.
Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we’ll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.
This week, we celebrated Remember The Milk’s twentieth birthday! 🎉
Back in 2005, Remember The Milk was just a small idea shared by two humans and one enthusiastic stuffed monkey. It’s hard to believe we’re now celebrating two whole decades of helping people all around the world get things done.
Bob T. Monkey marked the occasion in true Bob style, with 20 delicious chocolate chip cookies! 🍪 He enjoyed one for each year we’ve been helping people stay organized (and probably a few extra, but who’s counting?).
We want to say a massive thank you to everyone who’s supported us over the past two decades. Whether you’ve been completing tasks since the early days or discovered us more recently, we’re so glad you’re here! And of course, an extra special thank you to everyone who’s upgraded to Pro. Your support has kept the servers running, and Bob well-supplied with baked goods all these years. Remember The Milk wouldn’t be here without you!
From Bob and the whole team, thank you for using Remember The Milk — here’s to the next 20 years (and plenty more cookies)!
Our latest release updates the app to support iOS 26 and watchOS 26. If you’ve updated to the latest iOS or watchOS, you need to download this update! 😊 Here’s what you’ll find in version 10.0.1:
Improved: We’ve made a whole bunch of fixes to ensure that the app runs smoothly on both iOS 26 and watchOS 26.
Just like a good coffee, we like enjoying our Tips & Tricks posts regularly. To that end, we need your help!
We are requesting a fresh batch of your tips, whether you are using Remember The Milk in a unique way, have found something especially helpful, or have a fancy workflow or MilkScript that saves you time regularly. Whatever your favorite thing, please share in our forums!
As a reminder, tips that we feature here on the blog get a free year of Pro. 💙
From day to day, it can be difficult to decide which tasks to work on, especially if your day can change!
This week’s tip comes from jansona, who suggests a simple system to be able to “bubble up” tasks or to—shall we say—"float them away" based on the priority.
My RTM system is GTD-inspired; I wanted a simple way to plan out my day, while avoiding time-consuming tag/list changes. The three core tenants of my system:
1. I use a unique tag for each project.
2. I use priorities to bubble tasks upward to higher levels of visibility. Hotkeys make this very fast. - No priority: A task that will get attention, some day. - Priority 3: A “next action” for a project. Most projects have one, occasionally two next actions. - Priority 2: Tasks I’m dedicating time to today/soon. - Priority 1: Tasks in progress. (includes delegated, waiting on, etc.)
3. I have my main list include all tasks due/overdue and all tasks with any priority level, and sort that by priority.
(dueBefore:tomorrow OR priority:1 OR priority:2 OR priority:3)
This means that most of my day is spent on a single list, and that list is color-coded so that I can focus on small bits at a time, greatly reducing my mental space. Tasks bubble upward through quick presses of 3, 2, and 1.
During my morning, I spend a few minutes reviewing the entire list, and promote “next actions” to priority 2 until I feel I have an appropriate amount of work for the day. I also mark due tasks as priority 2. (or postpone, etc.) Now, as I need work to do, I pick a priority 2 task, mark it as priority 1, complete it, then move on. If a task becomes stuck (waiting on an email reply, delegated to a coworker, waiting on a program to run, etc.) then I can start a second task and still remember the first. If I run out of priority 2s, I can promote more “next actions”. In this way, tasks bubble up the sorted list, and I can focus my attention on a small portion of my todo list at any time.
The only time I need to visit other lists is to move more tasks from “no priority” to a higher priority. How often I do this depends on the project; some projects I do this whenever a task is completed, others I don’t bother until my weekly review period. Moving tasks to the main list is as simple as pressing “3”. :)
Thanks for sharing your tip, jansona! You’re our Tips & Tricks Tuesday winner this week.
Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we’ll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.
Gift time around birthdays and holidays can be really tricky: “Wait, what do they want?” or “Wait, what do I want?”
This week’s tip from adamrakich is beautiful in its simplicity: keep track of gifts for the right occasion, whether you’re shopping for someone else or someone else is asking what you want. 😅
I use RTM for a lot of “I need this but not now” use cases, but one I get a lot of use out of is listing future gifts.
For my wife and my son - they mention something they like, but birthday/Christmas not for a long time? On the list, and I can consult it at the right time.
And actually just as much for me - I’m hard to buy for sometimes, so when I see something I like but I’m not going to get for myself - on the list, and when my wife comes asking for ideas, I’m ready to go!
Thanks for sharing your tip, adamrakich! You’re our Tips & Tricks Tuesday winner this week.
Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we’ll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.
Finding your older tasks can be very helpful: “Oh, that’s easy to do now!” or “I can check this off because I did something different since then.”
mjbenoit asked a specific question about this: How do I find tasks that haven’t been updated, and may need to be worked on or completed, etc.? And the best part is that the resulting Smart List doesn’t even need to be managed: the tasks will appear and disappear automatically just by using the apps.
The following should give you something like that:
NOT addedWithin:“1 month of Today” AND NOT updatedWithin:“1 month of Today”
So the added date is before 1 month ago, and the updated date is before then too.
Thanks for inspiring this tip, mjbenoit! You’re our Tips & Tricks Tuesday winner this week.
Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we’ll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.
Managing projects usually means a lot of tasks, so any way to make keeping track of them smoother is very helpful.
Cue this week’s tip from drfrankbuck that starts with a simple premise: a project is just a task with subtasks. Then, with one Smart List, each of your projects is available from a single view and digging in is one step away.
For those who have been influenced by GTD and want to have a “Projects” list that maintains itself, here you go:
1. For me, I start a new “project” by simply creating a new task. 2. I list the individual steps towards completing the project as subtasks under the parent. 3. As a one-time setup, search for tasks that have subtasks. Those are your projects. Save that search as a Smart List. Name it something like “Projects-All.” 4. Any time you want to see a list of all your projects, click on the Smart List in the sidebar. 5. When you complete a project, you simply check off the parent. It will no longer show up when you click the “Projects-All” Smart List. No manual updating to be done! 6. Let’s take it one step further. I usually want to see all the projects I am working on NOW. The thing they will have in common is that they have a due date within the next week. I created another Smart List for “Projects-This Week.” It has these attributes: hasSubtasks:true AND dueBefore:“8 day from now” 7. I also have a Smart List that shows projects for later this month and another for projects more than a month in the future, but those are other tips for other days! 🙂
Thanks for sharing your tip, drfrankbuck! You’re our Tips & Tricks Tuesday winner this week.
Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we’ll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.
